Speaker FAQs


1.     When and where have you scheduled me to speak? 

We won't have room assignments until about 2-3 weeks prior to the conference.  All the rooms at our venue, Prairie Meadows, hold different sized groups. We will send a survey monkey about 3 to 4 weeks before the conference, to our paid attendees, asking them to select which sessions they plan on attending.  The attendees will select which sessions they want to attend by reading your topic, summary and 3 takeaways you provided on the speaker registration form.  We compile those results and assign speakers accordingly based on interest level.  Once those results are compiled we will send your session information. 


2.     How long is my session? 

We have allotted 1 hour and 15 minutes for each session.  We ask that you please plan accordingly and speak the entire hour with the last 15 minutes as a question and answer session.  We have submitted your presentation to the appropriate accreditation forums and in order to ensure our attendees get their credits needed for your session you must fill the time slot accordingly.  


3.     When is my PowerPoint presentation due? 

We ask that you please have your presentation finalized and submitted to me no later than March 1, 2018.    


4.     Why is my PowerPoint presentation due more than a month prior to the conference? 

We are issuing pre-loaded USB flash drives to the attendees and must have them to production on March 1st to ensure they will be in hand by April 11th.    


IEC also has to apply for the CE's at least a month and a half prior to the event. 


The attendees like to see them prior to the conference to select which sessions they want to attend. 


5.     Why do I have to have my "Speaker Registration Form" filled out by December 15th? 

IEC opens registration on January 1st to the previous attendees. Typically the attendees won't sign up until they know who is speaking and what are they speaking on.    


In addition, IEC starts to market the conference through several different marketing strategies including several different publications whose timelines must be kept for publishing. 


6.     Why do you need my bio and picture? 

IEC places your picture and bio on the website www.IowaEmploymentConference.com to allow the attendees to read about you prior to the conference.   We also use these for the program. 


7.     How far in advance do I need to be at Prairie Meadows before I speak? 

We ask that you check in at the registration booth at least 20 minutes prior to your speaking session.  However, if you made changes to your presentation and you bring a flash drive with you that you plan on using, please be at Prairie Meadows at least a half hour early and ask for Nan Boland. 


8.     Do I need to bring my presentation on a flash drive? 

If you submitted your PowerPoint presentation by the due date given, you need not bring your presentation; we should have it on file and pre-loaded into your room.  


9.     What if my presentation has video in it?  What is required for it to play? 

Download the video and store it to your laptop.  Then embed it into your PPT presentation.  Don't plan on using the internet at Prairie Meadows as it's a public network and will likely fail or not stream well.    


10.  Do I need to bring my own copies of handouts? 

If you plan on handing out anything to your attendees in your session, you are responsible for bringing the copies.  IEC will not print out or bring copies for every speaker.  IEC will have your presentation and anything else you would like your attendees to have loaded on the IEC website that is password protected for the attendees. 


11.  Can I bring my own laptop? 

Lap tops will be provided in each session room. If you provided your presentation to IEC previously it will be loaded in the room you are scheduled to speak.  If you've made changed please be prepared, with a flash drive, to load your session presentation at least a half hour prior to your session.  


If you plan on playing video during your session, we recommend you bring your own laptop with the video embedded in your presentation. 


12.  What can I expect about the room where I will be presenting?  

Each session room will be equipped with a podium, microphone, computer, projector and screen. 


13.  Can I get a lavalier mic? 

If you requested a lavalier mic, we will do everything we can to have one ready for you in your session.  Please note that Prairie Meadows only has so many so we can't guarantee but will certainly try.  


14.  Can I get a flip chart? 

Prairie Meadows will have limited number of easels, flip charts and markers on hand.  If you need one, please contact Nan Boland to make arrangements.  


15.  Will I have access the Internet? 

Our contract with Prairie Meadows includes free internet; however, it is not a secure link. 


16.  Will I get a copy of the attendee evaluations? 

IEC does a survey monkey after the conference.  Once IEC compiles those results, you will receive an email. 


17.  Do you have recommendations for my PowerPoint presentation? 

We usually find that any font size less than 24 point is too small to be reasonably read in most presentation situations.  The preferred text size is 28 or 32- point size, with titles being 36 to 44-point. 


18.  Do you pay travel expenses? 

IEC does not pay its speakers to speak or reimburse them for travel.  The intent of the conference is to offer continuing education credits at a reasonable cost to the attendees.  In return, the IEC is an excellent opportunity to be in front of over 700 decision makers in Iowa.  


19.  Do you pay me to speaker at your conference? 

Again, IEC does not pay its speakers to speak or reimburse them for travel.  The intent of the conference is to offer continuing education credits at a reasonable cost to the attendees.  In return, the IEC is an excellent opportunity to be in front of decision makers in Iowa.  


20.  What if I need technical assistance on the day of the conference?  

Volunteers and staff from Prairie Meadows will be on hand to assist throughout the day. If you need help prior to your session, contact Nan Boland or Sarah Towns.  


For any additional questions, please contact Nan Boland 515-331-9020 (O) or 515-238-3335 (C).